Signposts and waypoints

As we deal with increasing amounts and complexity of information, it’s worth remembering a golden rule: people may not be as interested in your stuff as you are. 

That means they won’t work too hard to process it, organize it or make sense of it. 

They’ve got other things on their mind, better things to do, little space to take more on. They’ve got even less capacity for poorly arranged information. 

During an online event recently, I was overwhelmed with the lack of structure in presentations. 

Overwhelmed because it became a dump of information, a series of points that were disconnected, unrelated and in no sequence, theme or logical order. 

Not everything can be important. We can’t take it all in, all at once. 

Just as we can’t complete a journey in one step, delivering information requires a step by step or chunk by chunk approach.

Waypoints and signposts can help. 

📌 Waypoints where you stop or pause along the way. 
➡️ Signposts that guide people along. 

Otherwise it’s just a dump. 

Doing the work gives you the learning

Our desire for things to be easy can mean we might want to avoid the complicated and challenging stuff.  

We love smooth and easy progress! To be presented with the right answer or have the perfect path to completion roll out in front of us is bliss! 

When it comes to running your own business, solving a client problem or working on a complex task, doing the actual work is what gives us the learning. 

Making decisions and trying things out are learning experiences. Frustrating, uncertain, scary ... yes. But confidence and experience building as well. 

What is that quote about there being no sense of achievement without the challenge? 

We can tap advice, pick up some quick tips or even ask others what their ‘best’ answer is. 

More often than not, the better path is one where we experience it ourselves and learn from it. 

Look out for your own overload

In a day full of meetings, calls, work and learning ... information overload can really come for us. That overload feeling doesn’t always hit with the same speed or intensity though.

There are different types:

- Lookout for the slow creeper.

The cumulative effect of overload builds up during the day. With no break between meetings, we keep loading up! We’ll be full soon and no more will fit in. It hits at about 4pm!

- Lookout for the fast flier. When a topic, meeting or presentation hits us and we’re done, overloaded. Too many slides, too much too soon, so complicated. Boom! Full.

Both situations need not be a surprise to us. We don’t have to be caught out or shocked that we become overloaded. It happens slowly or rapidly; and we can always be prepared for it.

A powerful way to manage load is to ‘empty the truck’. Rather than trying to carry all the information yourself, externalise it. Get it out of your head and into something else ... onto a page or into a notes file.

Our days of ‘I’m here soaking it all up’ are done. It’s simply not an efficient way for us to work with information. Save the soaking for baths, movies, socializing and relaxing. Aaaah!

Empty the load at the end of the day

The overwhelm of back to back meetings is real. So. Much. Content. Words and questions and people and ideas and still more meetings.

Our cognitive load takes a beating as we shove more information in to our already overloaded brain. It’s hard work.

In between meetings is the ideal time to pause, review, move and have a kind of ‘reset’, ready for the next meeting.

Deliberately.

And then at the end of the day, another pause. Review and clear the slate for the transition to social, family or home activities.

Otherwise it can get messy and the overloaded feeling takes longer to process naturally, automatically, organically. Do it deliberately.

Empty the load - between meetings if you can; and absolutely at the end of the working day. (And the end of the week too!)

Trying to do it right

There’s plenty of new happening as we try new arrangements, routines and techniques. It’s worth observing ourselves when we’re doing this newness, if we’re trying to do them properly and perfect.

We might be trying to do online and virtual stuff ‘perfectly’ (you know, lighting, sound, camera angles and backgrounds).

Or trying to do working from home the ‘right’ way, or schooling children and remote teaching ‘properly’ ... and other things right, properly or perfect.

It’s natural to want to do well in new environments but there is also this glorious human capacity we have, and that is ... to learn. There are so many expectations we’re placing on ourselves (and others) as we get used to these new ways of thinking, working and living.

Perfectionism can arrive to fill spaces when we are worried or uncertain, dealing with new circumstances.

We wonder:

🐤Am I doing this right?

🐤How am I going?

🐤Am I good enough at this?

Yes, we must follow and adhere to the standards that are asked of us in these times. And then we can be easier on ourselves and others by allowing more ‘good enough’ in. It brings brightness, flexibility and adaptability to the things that don’t matter so much right now.