Plan for Awesome Collaboration

This article from Inc. on Collaboration Gone Wild seems to be wallowing between privacy and meaningful collaboration. 

Interruptions, asking colleagues questions or having a quick problem solving chat are on the 'light' end of collaboration. 

For my mind, serious collaboration isn't about interruptions or taking off your headphones to answer a question in a partion-less workplace. 

Planned collaboration is powerful and productive. Just plan for it. 

• Right environment - quiet, noisy, spacious, cozy, indoors, outdoors, meeting room, quirky community theatre ...
• Right tools on hand - visual flip charts, white boards, ipads, props and toys, markers, post its, refreshments, space for activities, equipment, prototypes ...
• Right facilitator - leading, directing, enabling, designing, moderating, defining, capturing...
• Right people - obvious choices, 'out there' thinking people, 'in here' thinking people, industry experts, other industry experts, users, customers, colleagues, friends...

Spontaneous collaboration can be a glorious, wonderful and refreshing thing that gives you a bonus outcome you weren't hoping for. 

But mostly we need to plan for a great collaborative experience. And sure, there will be times when wearing headphones could be just what individuals need to change the pace and their state of mind for the next activity or step in the collaboration.

Don't expect it will 'just happen' or that it is always the right approach to interrupt or distract. Plan for some serious and fun collaboration and you'll hit some awesome heights.  

Please don't throw lollies

Please don't throw lollies. I can walk over and pick them up out of the plastic packet all by myself. Look, watch me, I can.

*Cringe*  I was in a training session last week – or perhaps that should read, ‘boring presentation’ by a presenter who introduced the topic by saying ‘Now I hope you all don’t ‘fall asleep’ during this!’

So there we were, looking forward to a boring presentation and the opportunity of falling asleep. Before the presenter spoke, she held up a large bargain bulk bag of lollies and sang in Mary Poppins style “I have lolllliiiieeeeeesssss!”

“I’ve got bribes!’ she further explained! “This will keep you awake!”

As if a bag of lollies is going to make my interest levels peak through 32 mind-numbing PowerPoint slides in a darkened room. What did peak was my blood sugar level, just by looking at the pink and yellow shapes inside the bag.

Why isn’t she trying to make that presentation more interesting, engaging and helpful? Why isn’t it more palatable than the cheap lollies?

She delivered the presentation. She never needed the lollies. It cheapened the presentation; it lowered the professionalism and it made us feel like we needed to listen or we’d be very naughty. We are adults you know. So are you, presenter.

Some people I have consulted and worked with argue that you need damn good coffee and pastries to get people to some presentations. But surely you don’t need to throw lolllies at us when we look bored!

‘Oh but it’s FUN!’ shouted Amy from the Learning and Design team. ‘Lighten up! It’s fun! You’re too serious!’

It wasn’t fun for Gavin from Accounts who sat in the accident and emergency department waiting room with his eye bleeding out of its socket. No, Gavin wasn’t laughing when a bullet hard lemon barley sugar with kiddy wrap went flying through his left eye. The visual, yes that’s a laugh. The Safety Team said ‘No more throwing lollies. You may hand them around.’

If you want your session, meeting, presentation or training to be fun you don’t need to throw lollies at me or anyone else. What you do need to do is design the session with engaging activities, designed for the purpose, designed for the people in the room. They’re called an audience. Even better when you call them ‘participants’.

What are you doing to make your meetings, conversations, workshops and learning experiences creative, collaborative, engaging and transformative?

*Gavin isn’t his real name. And he didn’t need to go to Accident and Emergency either. He’s ok. 

Collaborate + Improvise = Survival

"In the long history of humankind (and animal kind, too) those who learned to collaborate and improvise most effectively have prevailed." - Charles Darwin

Just loving what Darwin was saying here - we've got to be able to play well with others, and be able to handle what happens... make stuff up! 

That's innovation, collaboration, creation, being responsive, adapting, reiterating, going again.

Working with a client last week and the team needed to truly 'play well with each other' to create a new range of solutions. There were voices from clients and customers, users and stakeholders added into the mix. 

Then it was 'on'. Let's go! Some improvisation games, some creative thinking, some visual thinking and a range of other techniques and tools helped bring the crew together and get the best out of them. 

(Oh, and it had to be fun. They wanted fun. They said 'fun' as part of their working agreement for the day.)

The team wants to take the approaches we used to other parts of the business to shake things up a bit and to get more out of their meetings, workshops and interactions.

It involves getting up off your feet, moving around, talking to people, writing stuff, drawing stuff, playing with stuff and generally firing up your brain. 

Mmmmmm - good stuff!

Toying with an idea

The news was all so serious today - it usually is. And I don't find that to be an inspiring way to 'get creative' and 'be innovative' when I'm working on the thinking in my business. 

So I change the way I'm thinking and I "toy with an idea". 

Toying means to be casual and less serious about something. You see kids doing it so much more often than adults do. 

To get casual and less serious, I have a look around my desk and office and I go from there...

Looking around, close at hand I can see:

• a china cow money box with a Happy New Year headband on;
• a stuffed toy goat hand-puppet that sings tunes from The Sound of Music;
• a small bongo drum I picked up at a conference event;
• a pair of my dad's thick rimmed 1950's glasses with the lenses pushed out;
• a pen with a helicopter on top of it;
• a furry pencil case;
• three juggling bean bags;  

... and on and on. This is not a tidy, neat, everything in it's particular place office.

I have props and cues and creative things that help me toy with ideas. I might take my hands off the keyboard and pick up something, wander around, talk out loud, see something outside, get an idea, write it down, or put two or more of the toys together - kaboom!

Your best creative thinking isn't likely to come staring at this screen. Touch something else and have play, a walk, a think, a talk, and be less casual, less serious. All work with no toy makes the sandpit a big yawn!

The Anatomy of a Collaborative Workshop

The 60 second timelapse video embedded on my webpage here captured a full day workshop I facilitated recently.

But what was really going on?

Have a second look or press pause and you'll see a number of things happened...

Big Paper for BIG Ideas

in the background against the wall there are long paper charts. I use these to graphic facilitate - that is, I facilitate the group AND capture the key content the group is contributing using words and images on the chart.

You'll see a second chart to the left which I'm darting back and forth to at the start. I used this chart when everyone in the session was introducing themselves. This served as a great anchor for the participants to bring them 'into the room' and onto the story wall that was being completed during the workshop. 

Talk and Do

Throughout the workshop there were segements where participants were discussing in tables, contributing as a larger group and standing at the front of the room, reporting back from their table discussions. Keeping the variety going throughout the day is vital. We mixed up the table groups too - by the end of the day, there had been a real mixing and meeting of minds and views. 

As groups reported back, I captured key points presented... knowing that we also had the more detailed content from the groups when needed. 

Break Time

When the room is empty, the teams are just outside the room, enjoying conversation, networking, food, refreshments and a change of 'state'. That gives people space to be alone, be in small groups, be in bigger groups, and space to think, talk, review, reflect, brainstorm, laugh and ... whatever!

Standing

It's important to structure your agenda so you do important work when the team is high on energy. The after-lunch slot in a workshop can be a little quieter (with lunch being digested!) so some standing, moving and quick discussions can help keep the interest, energy and engagement up. 

Resources at the Ready

The room was set up for collaboration. Tables for small group conversation and discussion and working on stuff. The tables had paper, markers and post-it notes to capture thoughts, information, ideas and discussions. There were blank walls, flip chart pages posted ready for use and markers available to capture visual thinking. 

And there were yummy food resources provided on the tables - few sweet treats, mainly nuts and dried fruits and healthier energy choices. 

Start & Finish

The workshop featured a brief introduction by the sponsor of the event from the business and a wrap up of 'where to next'. I also talked through a review and summary of the content of the two large visual charts. 

So if we pressed 'record' on your next workshop, meeting or conversation - how much variety, collaboration and creative engagement would the video capture? Think ahead and plan for your team sessions. My whitepaper 'The 7 Problems with Strategy and Team Sessions' is available for download further down the same page where the video is. It's got some hints you can get happening straight away when planning your next strategy session.