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 It's not 'drawing'...

It's 
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SENSEMAKING

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using The Visual Mojo Method
SYDNEY: August 23
1 day practical workshop for your team
Build this powerful, influential skill to help make sense of change, communicate clearly and engage people in the most challenging situations

 

 
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    Entries in meeting (5)

    Tuesday
    Dec022014

    The Accelerated Meeting Framework

    'Everybody in the house put your hands up'... who would prefer that meetings went on l-o-n-g-e-r  than they already do?

    And keep your hands up if you'd like those meetings to achieve even less than they do now?

    Urgh - so many meetings are just a time, energy, mood and productivity waste that we can't even be bothered putting our hands up!

    But what to do? How to keep it short, sharp, focused and driving towards outcomes?

    Try my Accelerated Meeting Framework:


    1. Start with the background - no interruptions, just set the scene of why we're here, what we're gonna do and the facts and data that inform where we're at now. 

    2. Then open it up - stand back and let the talking and opinions fly. Let people have their say, put forward their viewpoint and get it off their chest. Be sure to make visual and visible note of the key things people are contributing. Keep it to the topic, share the contribution and 'air time' around. Beware, this is where things can go around in circles - summarise what the main views are. 

    3. Generate ideas and opportunities, possibilities and potential. List them and visually capture them so people can see. Narrow down the ones that are quick wins, easy to implement, partially done (see my blog on Stop Starting, Start Finishing) or will bring a great return on investment. 

    4. List the actions that are to be followed up and implemented. Put names and dates next to those. Make it visual and visible, so people can see what you've worked through and where you've got to. 

    Done. 

    The success of meetings, workshops and strategy sessions is judged on what is done, what is achieved and what progress is made.

    You're responsible for leading a team to great progress. 

    Use visuals with your meeting and you'll reduce meeting time by 25%.

    Use my Accelerated Meeting Framework and you'll get through more, quicker. 

     

    Friday
    Sep262014

    Clean up your (meeting) room!

    Last week I ran a skills workshop in an organisation's meeting room. 

    I could tell it was a meeting room because there was a sign on the door that said "Meeting Room". 

    But if I'd been guided in there with my eyes closed and then opened my eyes, this room could have easliy doubled for the "Storage Room".

    This meeting room was a dumping ground for old broken chairs, additional surplus chairs, trolleys, boxes of supplies, more chairs, some broken tables, filing cabinets, storage cupboards and other 'junk'. 

    The environment this created was .... cluttering. 

    I spent time before the session, clearing some breathing space, sectioning off an area and making sure the 'working space' was separate from the 'storage space'. There wasn't alot I could do about the 'rubbish space'. 

    The feedback was that it was the best meeting room they'd seen and worked in. 

    When space is at a premium, it's understandable that any sort of space begins to get taken over. 

    But the cost on your communication, collaboration, productivity and performance suffers, particularly when you can't get things done swiftly or cleanly because the environment is polluted. 

    Clean up your (meeting) room. And if you need half of it for a storeroom, then section it off so that the roles and purposes of those spaces are clear. 

    How often do you hear interior designers on lifestyle shows talk about 'zones' for living. Retailers do it too. They're looking for ways to create an environment that will give you a positive reaction... not a reminder from your mum that you need to clean up your room!

    So here's a reminder from me.... clean up your meeting room. It's costing you so much more than a bit of cluttered floor space. 

    Tuesday
    Nov192013

    Did your meeting pass the 'motion activation' test today?

    Have you been in a workplace in a green, energy conscious building, and noticed how lighting switches on and off based on movement in a room?

    For some buildings it's the bathrooms or kitchen areas that have this feature. 

    For brave workplaces, it's in meeting rooms too. 

    Next meeting, check whether you pass the motion activation test. 

    If the lights switch off - you're too still..., dead still ! Dull meeting. Disengaged participants. Poor outcomes. 

    And note... passing the motion activation test doesn't mean waving madly at the sensors so that the lights switch back on!

    It means you're having a stand-up, sit-down, stand-up, move around, collaborate and really 'work' meeting. 

    A meeting that's active, engaging, physical, creative and collaborative. 

    If the lights switch off, you MUST switch things up, fire up the content, style and agenda.

    You have to make that meeting and conversation environment one that people want to be in.

    And more importantly, an environment and a piece of work that they want to contribute to. 

    Move. 

     

     

    Wednesday
    Apr242013

    Press pause - check you're talkin' about the right thing

    Ooo eeee! Sometimes I think these sorts of behaviours are long gone but I was in a meeting today and three colleagues all spoke over the top of each other... for several seconds. It felt awkward, rude and just... well, wrong!

    I was taking a project brief in this meeting. My job = listening. But I had to step in and play facilitator, to make sure I got to hear what each of them were saying. 

    Sounds so basic, so simple. One person speaking at a time. But no. 

    Three people trying to get 'air time' at the one time so I literally hit the 'pause' button. 

    I said 'Let's pause a moment and hear what each of you need to add to this brief'.

    I pressed 'play' for each of them so we got to hear one 'track' at a time. Two of them had relevant content and thoughts and information. The third had great stuff too, but so unrelated to what we were doing there.

    I step in and play facilitator again and say 'How does this content relate directly to the project and the brief today?'

    She says 'Well actually it doesn't. Sorry about that.'

    I'm happy to play traffic cop, air traffic controller, DJ or director - whatever metaphorical role you like - in a meeting and conversation - but if you're going to speak over someone... well, just don't.

    Wait until there's a break in the music and then start your track.  

    Tuesday
    Mar192013

    Hello... is anyone there? Teleconferences with Outcomes

    I prepared a quick e-book for a client today who needed some simple guidelines to shift the way her team run teleconferences. 

    This is not about the technical set up of invites and booking rooms and all that hoo-ha. 

    Rather it's about a few principles the team can follow every time they are connected by the phone line. And we've only been doing that for 130 years - so no wonder we sometimes need to revisit a few of our techniques!

    For her project team, she wanted to break the belief that : just because people can't see each other, doesn't mean you can't take visual notes or use a flip chart to capture the conversation. You can send it after the meeting. 

    Additionally, her team's meetings were 'rush-fests'. Everyone rushing in and rushing out. Not enough focus on clarity. Clarity saves time in the long run. Clarity trumps speed. So s-l-o-w down; allow time. 

    So I share a few tips to help you get some better outcomes from your phone hook-ups too.