What is the vital work?

The Pareto Principle suggests that 80% of the consequences come from 20% of the causes. 

‘The vital few’ - as the 20% part is often referred to - is worth finding. 

It’s worth finding in our efforts, our ideas, decisions, choices, actions and behaviours. 

So what would be your ‘vital work’?

What’s the stuff that’s really truly worth doing? Worth doing because it delivers such a return, you’d be crazy not to do it. 

But wait ... we can spend plenty of time dong anything BUT ‘the vital work’!

We dance around the edges, pffft about with busy work, rework things that are already done and stall and delay ... rather than hit the vital work with focus. 

If you can spend even a few minutes at your next meeting, in the team workshop or at the quarterly planning session focusing on the vital work, you’ll be spending time wisely. 

And a daily - or hourly - check of our to do list can also help reveal whether we are working on the vital, valuable work. 

Now ... we just need to identify WHY it’s valuable, why it’s vital. 

It probably delivers great impacts, results and outcomes. 

A hefty 80% of them!

When everything is important

‘What do I do first - everything is priority one!’, said Wendy. 

‘Have you visualized your work?’, I asked. 

‘I’ve got a to do list. Is that visual enough?’, she said. 

‘Does it include everything... everything you have on your mind?’

Wendy said, ‘Well, no. It’s just got the things I need to do today.’



And there it is ... the thing that makes us feel like everything is important. 

The partial to do list. The list for today only. 

When we only capture some of what we need to do, we capture the immediate and pressing, and it’s all important. 

But if we capture everything we need to do - yes, everything - we create a more realistic collection. 

Looking at everything, it’s clear some of them aren’t as important or don’t need to be done today. 

If we haven’t visualised the work to be done, we are going by what’s in our head or our inbox and that can feel like everything is important. 

Until you truly capture everything, you won’t know. 

We get distracted by the noise of so many tasks bumping into each other, gathering importance and urgency from each other - even when they don’t deserve it! 

Get it all out. 
Visualize it all. 
And then pick a top 3, 5 or 10. They’re the priority. 

The cost of your time

There can be both waste and value in our time. 

▪️WASTE 
Oh the time we waste: indecision, uncertainty, waiting for change, for the right time or until we feel ready? 

What if all that time was added up and displayed on a huge digital clock, flashing in front of us?

We’d shudder at the hours and days wasted. 


▪️VALUE
What results might be possible if we do a little each day? What if we spent 5 or 15 minutes? How would that also tally up and accumulate day after day?

It’s only a little bit of time, but each day it’s contributing to your goal or plan. 


If you’re tallying up waste, looking back on what you haven’t done, it’s not that helpful a space ... to berate, shame or criticize ourselves. 

Instead, do a little: everyday or several times a week.

▪️Writing a book: write 100 words
▪️Leading change: communicate each day
▪️Launching a business: do a small part each day
▪️Creating your own IP: collect an idea a day. 


The goal or dream is not a disaster if you didn’t achieve it all in one sitting. 

If you’d started 4 months ago, wow just imagine! 
Or 4 weeks ago, or 4 days ago. 
Or today!

There is massive value in our accumulated efforts - even when we don’t see the returns immediately.

Working smarter, more efficiently

When our to do list is long, we can be keen to find a quick productivity fix: a better app, a new method, a new book. 

But these fixes take a process and just apply it over the top of our existing behaviours, band-aid style. 

All the years we’ve been working, we’ve been forming our own habits and ways of working. That’s how we got like this!

Meanwhile, many teams and businesses have shifted and adopted some newer ways of doing things. 

Some of these are smarter and more efficient vs what we might be doing: slower, requiring more effort. 

How are you changing to smarter ways? 

Rather than stressing over our to do list or day full of meetings, we can rework the work, re-imagining how it can be done. 

There is much to learn about these newer ways. And they can be far more efficient for us than a productivity bandaid. 

Deciding what to do

When a to do list is full of to do, it can be challenging to work out what to do!

And even when we start doing one to do we can be distracted with the thought of all of those other to dos.

How will they get done?
When might we get started on them?
Should we switch to one of the other to dos?

It’s one thing to list out what to do ... and another of when to do it.

Rechecking our to do list and seeing whether it’s still accurate - that is, do we still need all of those to dos - is such smart use of our time.

It’s like the ‘sharpen the saw’ activity of the two tree loppers - one who kept going with a dulling blade; the other pausing to sharpen their saw and therefore make better progress.

As good as the sharpen the saw advice is, we may not want to stop our busy day to revisit what’s on our to do list. We can fear we’re wasting time or losing our flow.

But we could already be wasting time and effort working without priority.

Check or refocus on what needs to be done as a priority. The other to dos can wait awhile.